Brewton-Parker College: A Private Christian College located in Southeast GeorgiaAdministration

About BPC
Board of Trustees
BPC Administration
Directions to Campus
Human Resources
Institutional Research
Policies and Procedures Manual
Technology

Home / Administration / Policy and Procedure Manual

Policy and Procedure Manual

In order to view the documents below, you will need to download Adobe Acrobat Reader.
Click on the button below to download Adobe Acrobat Reader if needed.

1.000   ORGANIZATION AND ADMINISTRATION
  1.100
GENERAL
    1.1.0 Bylaws
    1.1.1 Statement of Purpose
    1.1.2 Institutional Integrity Plan
    1.1.3 Institutional Planning
    1.1.4 Relationship to Other Policies
    1.1.5 Accreditation and Associations
    1.1.6 Ownership and Support
  1.200   ADMINISTRATION
    1.2.0 Board of Trustees
    1.2.1   Administrative Structure
    1.2.1.1 President
    1.2.1.2 Provost
    1.2.1.3 Vice President for College Advancement
    1.2.1.4 Vice President for Enrollment Services
    1.2.1.6 Vice President Emeritus
    1.2.1.7 Chief Financial Officer
    1.2.2 Organizational Chart
    1.2.3 Standing Committees
2.000   POLICIES AND PROCEDURES
  2.100   GENERAL
    2.1.0 Distribution of Policy and Procedure Manual
    2.1.1 Grievance
    2.1.1.1 Affirmative Action Officer
    2.1.2 Nepotism
    2.1.3 Fraternization
    2.1.4 Personnel Files
    2.1.5 Termination of Non-Faculty Employees
    2.1.5-a Termination Report Form
    2.1.6 Placement of Vacancies and Selection of Applicants for Non-Faculty Positions
    2.1.7 Job Bank
    2.1.8 Maternity Leave
    2.1.9 Computer Information Services
    2.1.10 Ceremonial Banners
    2.1.11 Senior Citizens Program
    2.1.12 Identification Cards
    2.1.13 Drug Free Workplace Compliance Program
    2.1.14 Solicitations
    2.1.15 No Smoking
    2.1.16 Keys
    2.1.16-a Key Relinquishment Form
    2.1.17 Social Deportment of Employees
    2.1.18 Awarding Honorary Doctorates
    2.1.19 Establishment of Endowed Scholarships
    2.1.19-a Scholarship Agreement
    2.1.20 Non-Faculty Employee Compensation
    2.1.20.2 Non-Faculty Employee Monthly Time Reports
    2.1.20-a Monthly Time Report – Exempt
    2.1.20-b Monthly Time Report – Non-Exempt
    2.1.20-c Monthly Time Report - Part Time
    2.1.21 Overtime
    2.1.22 School Colors and Mascot
    2.1.23 Volunteer Service
    2.1.24 Technology Planning and Governance
    2.1.25 Inventory of Furniture, Equipment and Accessories
    2.1.26 Non-Discrimination
    2.1.27 Requests for Sponsorships
    2.1.28 Maintenance Requests
    2.1.28-a Maintenance Request Form
    2.1.29 Vehicle Requests
    2.1.30 Fund Raising
    2.1.31 Internal Audit Charter
    2.1.32 Outside Activities (Staff)
    2.1.33 Investment Policy
    2.1.34 Vendors
    2.1.35 Information Privacy and Security Policy
    2.1.35-a Plan for Implementation of Privacy and Safeguarding Guidelines
    2.1.35-b Financial Information Privacy and Safeguarding Guidelines
    2.1.36 Records Retention in the Registrar’s Office
    2.1.37 Remote Access Dial-Up
    2.1.38 External Cash
    2.1.39 Official Address
    2.1.40 Child Protection
    2.1.41 Non-Retaliation
    2.1.42 Painting Regulations for Campus Offices
    2.1.43 Gifts Receipted and Recorded for Business Office
    2.1.44 Support Documentation for Advancement Pledges
    2.1.45 Loan Code of Conduct
    2.1.46 Name Tags
    2.1.47 Usage of Logos
    2.1.48 Conflict of Interest
  2.1.48-a Operational Integrity and Disclosure Form
    2.1.49 Confidentiality
  2.1.50 Qualifying Hardships to Withdraw Funds from Retirement Accounts
  2.200   FACILITIES
    2.2.0 Utilization of Facilities
    2.2.0-a Hold Harmless Agreement
    2.2.0-b Facility Fee Schedule
    2.2.0-c Sound Technician Request
    2.2.0.1 Saliba Chapel
    2.2.0.2 Gates Hall
    2.2.0.2-a Gates Hall Reservation Form
    2.2.0.3 Gilder Recital/Miller Music
    2.2.0.3-a Gilder and Miller Guidelines
    2.2.0.3-b Gilder Door Key Contract
    2.2.0.4 Utilization of the Snooks Student Activities Center
    2.2.0.4.1 Snooks Student Activities Center General Rules and Regulations
    2.2.0.4.2 Hall of Fame Room
    2.2.0.4.3 Gymnasium (Snooks Student Activity Center)
    2.2.0.4.4 Game Room Rules and Regulations
    2.2.1 Building Managers
    2.2.2 Swimming Pool Rules
    2.2.3 Campground Usage
  2.2.4 Parker Gymnasium
  2.300   PURCHASING
    2.3.0 Overview
  2.3.0-a Purchase Requisition (online fill-in)
    2.3.0-a Purchase Requisition
    2.3.0-b Check Requisition (online fill-in)
2.3.0-b Check Requisition
    2.3.0-c Bid Request
    2.3.1 Cash Accounts
    2.3.2 Club/Activity Bank Accounts
    2.3.3 Credit Cards
    2.3.4 Reimbursement for Incidental Expenditures
    2.3.5 Travel Reimbursement
    2.3.5.1 Moving Allowance Reimbursement
    2.3.5-b Travel Expense Statement
    2.3.5-b Travel Expense Statement (online fill-in)
    2.3.6 Petty Cash Funds
    2.3.6-a Form PC-1
    2.3.6-b Form PC-2
    2.3.6-b-1 Form PC-2 Miscellaneous
    2.3.6-c Form PC-3
    2.3.7 Approval of Check Signers
    2.3.8 Unisured Deposits with Private Financial Institutions
    2.3.9 Reconciliation of Quarterly Payroll Reports to the General Ledger & Monthly Bank Reconciliations
    2.3.10 Campus Store Order Requisition
  2.400   ATHLETICS
    2.4.1 Mission
    2.4.2 Affiliations
    2.4.2-a Compliance Memo
    2.4.3 Teams
    2.4.4 Administration
    2.4.5 Athletic Program Management Plan
    2.4.6 Recruiting; Financial Aid
    2.4.7 Booster Club
    2.4.8 Recruitment and Employment of Coaches
    2.4.8.1 Hiring the Director Athletics
    2.4.9 Budgeting
    2.4.10 Scheduling
    2.4.11 Equipment; Venue Management
    2.4.12 Hall of Fame
    2.4.13 Athletic Grant-In-Aid
    2.4.14 Maintaining Equity
    2.4.15 Athletic Organizational Chart
    2.4.16 Athletic Scholarship Awards Notification to Financial Aid
    2.4.17 Athletic Revenue
    2.4.17-a Athletic Event Authorization
    2.4.17-b Athletic Event Contract
    2.4.18 Sunday Athletic Events
  2.500   GENERAL REGULATIONS CONCERNING STUDENTS
    2.5.0 Student Participation in Governance
    2.5.1 Student Publication Responsibilities
    2.5.2 Residence Hall Closure
    2.5.3 Minimum Balance on Accounts
    2.5.4 Chapel Attendance
    2.5.5 Military Deployment of Students
    2.5.6 Federal Work Study Compliance
    2.5.7 Outside Campus Ministries
    2.5.8 Graduation Dates
    2.5.9 Admissions Waivers
    2.5.10 Awarding of Financial Aid
    2.5.11 Student Group Travel
    2.5.11-a Student Group Travel Form
    2.5.12 Perkins Loan Federal Regulation Disclosures
    2.5.12-a Perkins Obligation Agreement
    2.5.13 Academic Integrity
3.000   EMPLOYEE BENEFITS
  3.100   GENERAL
    3.1.0 Insurance
    3.1.1 Flexible Benefits
    3.1.2 Social Security
    3.1.3 Retirement Programs
    3.1.4 Payroll
    3.1.5 Tuition Exchange Program
    3.1.6 Sick Leave and Death Benefits
    3.1.7 Vacations and Holidays
    3.1.8 Emergency Leave
    3.1.8-a Catastrophic Sick Leave Contribution Form
    3.1.8-b Catastrophic Sick Leave Request for Assistance Form
    3.1.9 Services
    3.1.10 Employee Scholarship Plan
    3.1.10-a Employee Scholarship Plan Application
4.000   FACULTY
  4.100   GENERAL
    4.1.0 Faculty Assembly
    4.1.1 Policy on Recruitment and Appointment of Faculty
    4.1.1.1 Evaluation of Full-Time Faculty
    4.1.2 Duties and Responsibilities
    4.1.3 Teaching Load
    4.1.4 Outside Activities
    4.1.5 Academic Rank
    4.1.6 Tenure/Rank Committee
    4.1.7 Appointment and Promotion
    4.1.8 Academic Freedom
    4.1.9 Allocation of Endowment Funds for Academic Chairs
    4.1.10 Professional Tenure
    4.1.10.1 Evaluation by Division Chairperson
    4.1.10.2 Criteria for Tenure for Professional Librarians
    4.1.10.3 Policy on Dismissal of Tenured Faculty
    4.1.10.4 Post Tenure Review
    4.1.10.5 Non-Tenured Faculty Hired Prior to 2003
    4.1.11 Contracts
    4.1.12 Criteria for Annual Salary Increments
    4.1.13 Professional Leave
    4.1.14 Faculty Personnel Files
    4.1.15 Policy on Access to Faculty Files
    4.1.16 Student Evaluations
    4.1.17 Divisional Organizations
    4.1.18 Recruitment of Division Chairs
    4.1.19 Course Grades
    4.1.20 Changes in Grades
    4.1.21 Self-Evaluation of Teaching Methods and Effectiveness
    4.1.22 Miscellaneous Regulations
    4.1.23 Distinguished Professor
    4.1.24 Employment of Part Time Faculty
    4.1.25 Adjunct Faculty Scholarship Plan
5.000   RESPONSIBILITIES
  5.100   NON-FACULTY EMPLOYEE JOB ANALYSIS
    5.1.0 Part I
    5.1.1 Part II
  5.200   PRESIDENT’S OFFICE
    5.2.0   Office of the President
    5.2.0.1 Executive Administrative Assistant to the President
    5.2.0.2 Consultant to the President for External Relations
    5.2.0.3 Internal Auditor/Fiscal Affairs Assistant
  5.300   PROVOST/ACADEMIC AFFAIRS
    5.3.0   Office of the Provost
    5.3.0.1 Academic Assistant
    5.3.0.2 Administrative Assistant
    5.3.1   Academic/Administrative Support Services
    5.3.1.1 Director
    5.3.1.2 Coordinator, Post Office
    5.3.1.3 Campus Store Manager
    5.3.1.4 Campus Store Clerk
    5.3.1.5 Assistant Campus Store Manager
    5.3.2   Institutional Planning/Assessment/Research
    5.3.2.1 Executive Director for Planning and Institutional Research
    5.3.2.2 Assistant Director
    5.3.2.3 Director of Assessment
    5.3.4   Learning Laboratory
    5.3.4.1 Learning Lab Supervisor & Institutional Testing Coordinator
    5.3.6   Library
    5.3.6.1 Director
    5.3.6.2 Catalog Librarian
    5.3.6.3 Collection Development Coordinator
    5.3.6.4 Circulation Assistant I
    5.3.6.5 Circulation Assistant II
    5.3.6.6 Reference Assistant
    5.3.6.7 Assistant to the Director
    5.3.6.8 Reference Librarian
    5.3.9   Division of Education
    5.3.9.1 Secretary
    5.3.10   Division of Music
    5.3.10.1 Secretary
    5.3.11   Plant Operations
    5.3.11.1 Director
    5.3.11.2 Assistant Director
    5.3.11.3 Utility Maintenance
    5.3.11.4 Carpentar
    5.3.11.5 Housekeeping
    5.3.11.6 Grounds Maintenance
    5.3.11.7 Building Maintenance
    5.3.11.8 Secretary
    5.3.12   External Programs
    5.3.12.1 Dean of External Programs
    5.3.12.2 Associate Director of External Programs
    5.3.12.3 Office Manager
  5.400   COLLEGE ADVANCEMENT
    5.4.0   Office of College Advancement
    5.4.0.1 Administrative Assistant
    5.4.0.5 Director of Alumni Relations
    5.4.0.6 Director of Grant Writing & Foundation Development
    5.4.0.7 Director of Development
    5.4.1 Athletics
    5.4.1.1 Director
    5.4.1.2 Coach
    5.4.1.3 Assistant Coach
  5.600   ENROLLMENT SERVICES
    5.6.0   Office of Enrollment Services
    5.6.0.1 Administrative Assistant
    5.6.1   Admissions
    5.6.1.1 Director
    5.6.1.2 Admissions Counselor
    5.6.1.3 Admissions Counselor, Bilingual
    5.6.1.4 Specialist
    5.6.1.5 External Recruiter
    5.6.1.6 Office Manager
    5.6.1.7 External Programs Representative
    5.6.2   Financial Aid
    5.6.2.1 Director
    5.6.2.2 Assistant Director
    5.6.2.3 Financial Aid Counselor
    5.6.2.4 Office Manager
    5.6.2.5 Records Specialist
    5.6.3   Student Affairs
    5.6.3.1 Dean of Students
    5.6.3.2 Director of Residence Life
    5.6.3.3 Director of Student Activities
    5.6.3.4 Secretary, Student Affairs
    5.6.3.5 Director of Counseling Services
    5.6.3.6 Career Counselor
    5.6.3.7 Secretary, Counseling Services
    5.6.3.8 Security Officer
    5.6.3.9 Director of Student Development and Leadership
    5.6.4   Registrar’s Office
    5.6.4.1 Registrar
    5.6.4.2 Associate Registrar
    5.6.4.3 Assistant Registrar
    5.6.5   External Programs
    5.6.5.3 Director of Off-Campus Centers
    5.6.5.4 Secretary, Off-Campus Centers
    5.6.5.6 Secretary, Liberty Center
    5.6.5.7 Assistant Director, Off-Campus Centers
    5.6.5.8 Maintenance/Custodian for Liberty Center
    5.6.6   Marketing
    5.6.6.1 Director
    5.6.6.2 Director of News and Public Information
    5.6.7   Instructional Design
    5.6.7.1 Chief Instructional Designer
  5.700   FINANCE AND ADMINISTRATION
    5.7.0   Business Office
    5.7.0.1 Comptroller
    5.7.0.2 Accounts Payable Clerk
    5.7.0.3 Head Cashier
    5.7.0.4 Cashier
    5.7.0.5 Director of Payroll and Human Resources
    5.7.0.6 Coordinator, Accounts Receivable
    5.7.0.7 Benefits Coordinator
    5.7.0.8 Business Office Clerk
    5.7.0.9 Specialist, Accounts Receivable
    5.7.1   Computer Information Services
    5.7.1.1 Chief Information Officer
    5.7.1.2 Director of Information Technology and Telecommunications
    5.7.1.3 Programmer/Analyst
    5.7.1.4 PC/Network Technician
    5.7.1.5 Computer Services Assistant
    5.7.1.6 Webmaster
6.000   MISCELLANEOUS
  6.100   GENERAL
    6.1.0 Missionary-In-Residence Program
    6.1.1 Off-Campus Event Planning Checklist
    6.1.2   Evaluation Forms
    6.1.2.1 Administrative Evaluation Form Descriptions
    6.1.2.2 Administrative Evaluation Form
    6.1.2.3 Performance Evaluation for Non-Faculty Employees
    6.1.2.3-a Staff Performance Rating


Photo of the BPC Arch
Brewton-Parker College | Hwy. 280, Mount Vernon, GA 30445 | 912-583-2241, 1-800-342-1087
Comments or questions should be sent to the webmaster.