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Bulk Mail Out Procedures

Benefits of Bulk Mailings

• To qualify for Pre-sorted Standard/Bulk Mail must have at least 200 identical pieces of non-personal information.
• To qualify for Non-Profit Standard/Bulk Mail pieces cannot have any advertising or personal information and must be at least 200 pieces of identical information.
• Pre-sorted First Class Mail at least 500 pieces and may contain personal information.
• Mail lists need to be in Excel format and contain only the following fields:
  • Company Name
  • Name
  • Address
  • City
  • State
  • Zip Code
• The zip code column needs to be in a character field aligned on the left side of the column (left-aligned) as opposed to the right. This can be done by right clicking on the column and going to format cells and change general to text.
• The mail list needs to be turned in to the Smart Mailer at least one week prior to mailing due to the cleansing process. Also,e-mails should give instructions on the type of font and whether or not the error list (from the cleansing process) should be returned. Please email the list to BPC Smartmailer .
• All printed documents should be sent to the Campus Post Office at least a week in advance, for approval of funds and preparation. If the mailing is Standard/Bulk mail, please send extra copies due to possible shortages.
• If the mailing is personalized (letter documents, matching envelopes), we cannot presently match the items for you. We can only offer folding and mail cleansing with this option. Another option is to use window envelopes, which we then can cleanse, fold and insert.
• Return Address Service Requested is optional – if your department would like the mail document returned. Costs will be incurred to have them returned.
• Envelope – There are different types of envelopes to be used for a mailing. The Post Office staff can offer advice on which type would best suit your mail out.